Agency website
A polished, mobile-first website that explains your services, builds trust, and gives every visitor a clear next step.
↗ Built for new and growing care agencies
Your agency deserves more than just a website.
Elyvane Systems builds the digital foundation behind professional care agencies—from referrals and recruiting to onboarding and documentation quality.
One partnerWebsite to workflow
Clear scopeFixed launch packages
Built with youFounder-led delivery
ELYVANE OPERATING MAP SYSTEM READY
Referral receivedCandidate appliedStaff onboardedNote reviewed
YOUR AGENCYOne connected
digital foundation
digital foundation
Built around your workflow01 — 04
Most new agencies piece together a website, generic forms, scattered applications, and manual follow-up.
We turn those pieces into one professional launch system.The Elyvane system
Everything your agency needs to show up—and operate—professionally.
We don't sell random pages. We map the journey from first visit to internal follow-up, then build the digital touchpoints around it.
Referral system
A branded first-contact pathway, confirmation flow, internal routing, and a visible status process organized around your real workflow.
↗Hiring funnel
A focused careers experience that helps candidates understand the role and submit a clean first-stage application.
↗Workflow automation
Confirmation messages, internal handoffs, and follow-up steps designed to reduce dropped inquiries and manual chasing.
↗Staff onboarding
A structured digital starting point for new employees, with agency-approved instructions and operational checklists.
↗Evidenote quality layer
Our proprietary documentation-quality pilot helps supervisors apply agency rules to de-identified sample notes.
↗Built around care delivery
Your services are specialized. Your digital system should be too.
Elyvane starts with the agency model, the people entering the system, and the handoffs your team has to complete.
Newly licensed agencies
Start with a credible online presence and a clean way to receive inquiries before scattered tools become the norm.
Autism and behavioral centers
Give families and referral partners a clear service path, then route each request to the right internal next step.
PCA, CFSS, and home care
Present services professionally while separating client interest, hiring, and general business inquiries.
DSP, 245D, and residential
Connect recruiting, staff onboarding, service inquiries, and operational forms under one agency experience.
Referral intake, made visible
One referral. One clear path.
A referral should not disappear into a general inbox. We build a branded first-contact pathway, define the information your team needs at that stage, and map what happens after submission.
Included in Agency Launch
Build my referral path ↗Standard setup is for non-PHI first-contact information. Regulated-data workflows require a separate approved scope.- Branded referral inquiry page
- Immediate submission confirmation
- Internal routing instructions
- Defined status and follow-up process
- Basic source and conversion measurement
REFERRAL WORKFLOWOWNER VIEW
New
A referral inquiry arrives through one branded pathway.
Contacted
Your team records the first outreach and next action.
Screening
Fit, service area, and basic eligibility are reviewed.
Decision
The request moves to accepted, waitlisted, or declined.
Follow-up
The next step is assigned so the inquiry does not disappear.
Clear ownershipEvery stage has a next action
Cleaner follow-upLess dependence on memory
A founder-led launch
You always know what happens next.
You work directly with the person shaping the system. The scope, approvals, payment milestones, and launch steps are documented before the build begins.
OMTalk directly with OmarStrategy, build, review, and launch↗Plan my launch ↗01DiscoveryWe map your services, audience, priorities, and current tools.
02Written scopeYou approve the deliverables, timeline, and payment terms.
03Build and reviewWe configure your agency information and complete two revision rounds.
04Launch and handoffWe test the system, connect the domain, and train you on the approved workflow.
Fixed launch packages
Start with the system your agency needs now.
Every engagement has a defined scope, two revision rounds, and a clear approval process. 50% starts the project; 50% is due before launch.
Digital Foundation
$1,000 starting
For agencies that need a credible online presence.
- ✓Up to 5 core pages
- ✓Mobile-first design
- ✓Service inquiry form
- ✓Domain connection
- ✓Two revision rounds
Agency Launch System
$2,000 starting
For new agencies ready to attract clients and employees.
- ✓Everything in Foundation
- ✓Referral intake pathway
- ✓Careers and application funnel
- ✓Confirmation workflows
- ✓Analytics setup
- ✓Launch training
Complete Care Operations
$3,500 starting
For growing teams that want one connected digital foundation.
- ✓Everything in Agency Launch
- ✓Staff onboarding workflow
- ✓Custom internal forms
- ✓Evidenote founding pilot
- ✓Agency Rules configuration
- ✓Priority launch support
PAYMENT50% to beginRemaining 50% is due after approval and before launch.
TIMELINETypically 1–2 weeksStarts after required content, access, and approvals are received.
OWNERSHIPYour approved assetsOwnership and ongoing service terms are defined in your proposal.
Licensing, legal advice, compliance certification, guaranteed leads, and guaranteed revenue are not included. Healthcare content and policies remain subject to agency and qualified professional approval.
EEvidenoteby Elyvane
Our proprietary advantage
A documentation-quality layer—not another generic website add-on.
Complete Care Operations includes a 30-day Evidenote founding pilot, configured around the agency's rules and evaluated using de-identified sample information only.
Explore Evidenote ↗Clear before you commit
The questions an agency owner should ask.
No vague promises and no surprise scope. These are the boundaries, responsibilities, and next steps that matter before a project starts.
Still have a question? Request a call ↗Is Elyvane a website company or a software company?+
Elyvane is a digital-systems partner for care agencies. We design the public website and the practical workflows around referrals, recruiting, onboarding, and documentation quality. The exact tools depend on the package and approved scope.
What happens after I request a launch plan?+
Your request is saved in Elyvane’s owner sales queue. Omar reviews your agency, contacts you to arrange a focused 20-minute call, and recommends the smallest useful package. If the scope is a fit, you receive a written proposal before any payment is due.
How do payments work?+
There is no charge to request a plan. After you approve the written scope and service agreement, Elyvane sends a secure Stripe invoice for the 50% project deposit. The remaining 50% is due after final approval and before launch.
How long does a launch take?+
Most standard launches are planned for one to two weeks after Elyvane receives the required content, access, and approvals. Custom integrations or regulated-data workflows may require a separate timeline.
Can the referral form collect client health information?+
The standard launch pathway is designed for first-contact business inquiries and should not receive PHI. A workflow involving protected health information requires a separately approved technical and compliance scope, including appropriate agreements and vendors where applicable.
Will I be able to update my agency information?+
Yes. During launch, we configure the approved agency name, services, contact details, calls to action, and workflow. We also provide launch training and define how future content updates will be handled.
Do you guarantee referrals, hires, licensing, or compliance?+
No. Elyvane builds professional digital infrastructure and workflows. We do not guarantee leads, revenue, hiring results, licensing outcomes, or regulatory compliance, and we do not provide legal or clinical advice.
Let's build the system behind your care agency.
Tell us where your agency stands today. We'll recommend the smallest launch package that solves the real problem.
Request my launch plan ↗